Community Group Registration
Town of Halton Hills work together with community groups and individuals to provide services that develop healthy and active communities.
The Town recognizes the importance of these community groups and the volunteers that help make them so successful. Through the Recreation & Parks Community Group Registration program, the Town provides ongoing support to non-profit groups that comply with the program’s criteria.
Registered Groups may be eligible for:
- Priority status for ice, floor and/or sports fields (subject to Facility Allocation Policy), and preferred rates for school use (as per the Reciprocal agreement with School Boards)
- Reduced rates at selected facilities
- Free Town space for annual general meetings when elections are held
- Advertising and promotional opportunities at registered rates
- A one-time free ¼ page ad in our Community Activity and Service Guide for newly registered groups
- Workshop series and leadership opportunities at reduced rates
- Assistance of a Town staff liaison, acting in an advisory capacity
- Assistance in connecting with other community organizations and government programs, grants, funding opportunities and resources
To be eligible to become a registered group, the group must be a non-profit organization which has been in operation for a year, and which operates under the authority of a volunteer board or committee.
The primary objective or activity of the organization must align with the mandate and values of Recreation and Parks. Mandate and Values
Criteria for Becoming a Registered Group
- Group must operate in an open and democratic manner through the holding of an annual general meeting where elections of an executive/board by the membership takes place
- Base of operation must be in the Town of Halton Hills
- A minimum of 85% of the membership or registrants must be residents/rate payers in Halton Hills; taking into consideration such factors as geographic location, skill level, age restrictions, and facility limitations Group must not
- Not duplicate another registered group which is formed for the same purpose unless the existing group cannot meet the demand for its service.
- Must be in good financial standing with the Town.
- Registration status must be renewed annually upon receipt of a renewal package
NEW! Social services, registered charities and service clubs may now be eligible for Community Group Registration. Eligibility will be reviewed on a case- by- case basis.
- Political parties and other groups with a political, religious and/or political doctrine designed to persuade the public to adopt a particular view on a broad social question.
- Commercial Businesses
How to Become a Registered Group?
Groups wishing to become registered must submit a new Community Group Registration - NEW
- Current copy of the organization’s constitution and by-laws
- Current year’s financial statement if applicable
- Next year’s proposed budget including applicable memberships
- Minutes from last annual general meeting
- A list of the organization’s current board/executive including positions, names, addresses, home/business phone numbers and e-mails
- Current membership list with full addresses and postal codes including birth years for all youth members in an Excel file.
- Current copy of their Directors/Executive Liability -Insurance Policy (if applicable)
- Ensuring eligibility criteria requirements are met for all registered groups
- Helps the Town identify the type of support community groups may require
- Recreation & Parks Strategic Action Plan
The Community Development Coordinator will review your request for registered status based on the Community Group Registration Policy.
WE'RE HERE TO HELP!
For further information on applying for Municipal Assistance, please contact
Community Development Coordinator
Town of Halton Hills
1 Halton Hills Drive
Halton Hills ON L7G 5G2
Email: Erin Burger
Phone: 905-873-2601 ext. 2273