Careers

Senior Administrative & Heritage Planning Coordinator (202478)

Closing Date: December 13, 2024

Job Posting Number: 202478

Reporting to the Commissioner of Planning & Development and Manager of Heritage Planning, this position is responsible and accountable to the Commissioner of Planning & Development for the collective administration/operation of the departmental business and personnel support functions for the department, and also provides administrative support to the Manager of Heritage Planning. This position provides essential coordination and support while acting as a liaison between Planning & Development and other departments within the Town in compliance to protocols with Council, the community, public agencies, legal counsel the public, Town, and departmental staff.

Accountabilities:

General

• Responsible for the coordination of administrative support functions to the Commissioner of Planning & Development, Directors, the Manager of Heritage Planning, and the Manager of Legal & Real Estate Services
• Coordinate value-added "first response" customer service including telephone, front counter and electronic mail inquiries for both internal and external customers of the department in compliance with Divisional, Departmental and Town standards.
• Coordinate meetings on behalf of the Commissioner of Planning, Directors, and Manager of Heritage Planning, including creating agendas and minute taking and researching materials
• Provide assistance to the Commissioner, Directors, and Manager of Heritage Planning with budget updates and preparation
• Process departmental reports, agreements, compliance letters, correspondence, invoices, spreadsheets and ensure accuracy and confidentiality in compliance with corporate and departmental standards
• Maintain the Departmental report log for Council and Committee agendas on behalf of the management team and coordinate with internal departments as required
• Coordinate financial records and systems for the department including revenues and purchase orders and processes departmental payments and accounts receivable
• Complete payroll information for all staff in Corporate payroll system (Dayforce), while maintaining confidential personal information
• Complete Town issued VISA reconciliation including that of the Commissioner of Planning & Development
• Prepare and reconcile daily bank deposits
• Coordinate departmental staff education, training, workshop sessions and team building sessions, while maintaining records on Town mandatory training requirements including AODA and Health & Safety policies and procedures
• Maintain and update confidential personnel information including employee recruitment records, dismissal, step increases and promotions
• Represent the department on corporate committees and participates in corporate special events as required
• Perform other job-related duties as required

Heritage Planning Coordination

• Develop and manage administrative processes, filing system, computerized information systems and databases related to heritage resources, such as the Heritage Register, including GIS and AMANDA
• Respond to requests from Town staff, developers, consultants, staff from other agencies and governments, elected officials, and the public on heritage and related matters, providing prompt customer service under the guidance of senior staff
• Responsible for administrative processes relating to the designation of properties under the Ontario Heritage Act;
• Responsible for the administration and coordination of municipal heritage incentive programs
• Prepare guidelines and information packages for heritage property owners; develop and maintain on-line application systems for each program
• Coordinate and provide recommendations regarding the processing of Demolition Application Forms, including the review of the Heritage Register and files for pertinent information
• Provide support and assistance to the Manager of Heritage Planning
• Perform other heritage planning work as assigned

Qualifications:

• Executive Office Management Diploma or a 2-year post-secondary diploma in a business-related field, or equivalent education and experience
• Five years progressive office experience at a senior level
• Advanced computer application skills including Microsoft Office and Adobe Acrobat.
• Experience with Municipal Financial Software including Great Plains (GP), FMW, AMANDA, Dayforce (Payroll) and GIS considered an asset
• Superior customer service skills
• Ability to exercise sound independent judgment, confidentiality and political sensitivity
• Interpersonal, communication, and strong conflict management skills
• Strong organizational skills, and ability to plan, prioritize, and coordinate flow of work to ensure deadlines are met
• Demonstrated teamwork abilities
• Completion or intent to complete continuing education in planning and/or heritage planning (e.g. Primer on Planning Course, Heritage Planning For Practitioners) considered an asset
• Ability to perform the requirements of the position including maintaining a high level of concentration and detailed work related to a wide variety of assignments with strict deadlines in an office environment with frequent interruptions, changing priorities and heavy workload and the ability to lift file boxes (up to 50 pounds), as required

Compensation:

The salary for this position (35 hours per week) is $68,380 - $81,405 per annum.

This position will involve monthly evening work to attend Heritage Committee meetings.

Location:

This position is remote based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change. This position will also require some flexibility in the incumbent’s availability and work schedule.

Application:

Qualified candidates may submit a detailed cover letter and resume as a single document, sent in confidence to the Town by 4:30 p.m., December 13, 2024.  Please quote Posting 202478 on your cover letter. 

Apply today! 

ActiVan Specialized Transit Operator -  Part Time B, C or G License (202429)

Job Posting:  202429

Location:  Various

You are customer service oriented and have a Class B or C license with a good driving record. 

Reporting to the Transit Supervisor, this position is responsible for the safe and on-time transportation, assistance and comfort of passengers to various destinations. This position also ensures adequate fuel is available, fluids are topped-up in the vehicle for the day’s schedule, the exterior and interior of the vehicle is clean and free of safety hazards. The Operator promotes a pleasant, customer focused and professional atmosphere.

Accountabilities:

• Operate assigned ActiVan vehicle in a variety of weather conditions, including hydraulic lift, electric and/or manual ramp

• Inspect interior and exterior of the vehicle and complete a logged circle check at the beginning and at the end of each shift, as well as visual exterior check of the vehicle when left unattended for more than 10 minutes; report any mechanical problems and complete a maintenance request form as needed

• Clean exterior and interior of transit vehicle to be free of salt, dirt and debris and remove garbage trash from the vehicle

• Fuel and top up all fluids for transit vehicle

• Physically assist passengers with disabilities passengers and seniors (including those using wheelchairs and scooters) to board and de-board the vehicle

• Load and secure wheelchairs, walkers and scooter using Q-Straint

• Ensure that all Town of Halton Hills Policies, Procedures and Practices, are adhered to and that all passengers adhere to wheelchair and scooter policies

• Log-in to the Automatic Vehicle Locator (A.V.L.) system at the beginning and log-off at the completion, of each shift. Utilize A.V.L. system by indicating pick up and departure of clients and communicates with dispatch using canned messages during their shift.

• Interpret schedule, plan route and drive passengers to specified destinations, verifying any changes to the schedule, and following Dispatcher’s instructions and responds to emergency situations with minimal supervision

• Collect cash fare and fare tickets

• In the event of an accident or emergency, ensures passengers’ safety and follow ActiVan emergency procedures

• Complete all forms and reports as required

• Reports health and safety hazards and applies safety precautions and procedures in connection with the duties performed as required by WHMIS, MTO, ActiVan Policy and Procedures and Occupational Health and Safety Act

• Conducts work in a professional manner to convey a positive image of the Town of Halton Hills and wears supplied ActiVan uniforms at all times

• Performs other job-related duties as assigned

Qualifications:

• Minimum 6 months of job-related experience

• Secondary School Diploma, or equivalent

• Verbal and written communication skills

• Good interpersonal skills and the ability to work with persons with disabilities and seniors

• Ability to respond to emergency situations with minimum supervision

• Familiarity with Halton Hills area/roads and key destinations 

• Ability to perform all physical requirements of the position

• First Aid and CPR Certification is considered an asset

• Completed defensive driving program and a familiarity with A.V.L. systems is considered an asset

• Knowledge of AODA (Accessibility for Ontarians Disability Act) and the Ontario Human Rights Code, R.S.O. 1990, c.H.19 is considered an asset

• A valid Ontario Vehicle Operator’s permit class “G” license with a good driving record OR

• A valid Ontario Vehicle Operator’s permit class “B” or “C” license with a good driving record.  Class “Z” endorsement is considered an asset of class

• Ability to obtain a clean Police Vulnerable Sector Check 

Compensation:

The rate of pay for this position with a valid Ontario Vehicle Operator’s permit class B or C is $26.65 - $31.73 per hour. 

The rate of pay for this position with a valid Ontario Vehicle Operator’s permit class G is $25.44 - $30.29 per hour. 

This position may be scheduled to work between 5 – 35 hours per week and involves working shifts including evenings and weekends.  

Application:

Qualified candidates may submit a detailed cover letter and resume in confidence to the Town. Please quote Posting 202429 on your cover letter.

Apply today!

Professional Instructors - Group Fitness, Zumba & Yoga (202438)

Job Posting: 202438

Under the supervision of the Recreation Coordinator, this position is responsible for the design and delivery of a sessional group fitness class. The Professional Instructor will be prepared for each class and ensure the program is led in a safe, fun and effective manner. 

Accountabilities:

• Inspect program area and equipment to ensure space is prepared, safe and welcoming

• Deliver a high quality fitness class in a professional and pleasant manner, adhering to program outline and scheduled time

• Supervise participants and remain actively involved in program at all times.

• Maintain confidentiality regarding participant information

• Tend to any incidents or personal injuries as required and complete and forward documentation to Recreation Coordinator

Qualifications:

• Current certification with a recognized organization (OFC; CanFitPro; Yoga; Zumba) required

• Strong communication skills

• Ability to work independently

• Current Standard First Aid & CPR 

Hours of Work: 

Evening and daytime hours available depending on area of interest

Compensation:

The rate for this position is $30.15 - $35.89 per hour.

Application:

Qualified candidates may submit a detailed cover letter and resume in confidence to the Town. Please quote posting 202438 on your cover letter.

Apply today!

School Crossing Guards - Part Time (202434)

Job Posting:  202434

For further information about becoming a School Crossing Guard please visit our School Crossing Guard page.

As a School Crossing Guard (Standby), you will escort school children across a roadway safely at designated school crossing locations in accordance with the Ontario Highway Traffic Act, the Occupational Health and Safety Act, and of Town of Halton Hills guidelines.  Hours of work will be based on the need to cover temporary staff absences.

Accountabilities:

• Obey all established traffic safety regulations to ensure pedestrians (going to and from school) are assisted in crossing roadways at designated locations

• Wear safety equipment (e.g., safety vest and reflective armbands) supplied by the Corporation of the Town of Halton Hills at all times while on duty

• Report and document any incidents or accidents involving traffic and/or pedestrians to the Supervisor and appropriate Police or School Officials

Qualifications:

• Community orientation, and a dependable nature with the ability to understand children

• Strong public relations abilities with good communication skills, including verbal and listening and the ability to follow directions and procedures

• Ability to remain alert, able to maintain high degree of mental concentration, with visual and hearing ability to recognize traffic at a safe distance (approx. 300 feet)

• Ability to walk pedestrians safely across busy intersections, reacting safely and quickly to traffic

• Ability to display a school crossing stop sign (weight up to 2 pounds) in an upright position so that it is visible to vehicular traffic approaching from each direction, and extend the other arm out parallel for one minute on a frequent basis

• Ability to perform all physical requirements of the position

• Ability to perform duties outdoors in all weather conditions, twice daily

• A good working knowledge of the Highway Traffic Act and Occupational Health and Safety Act as it relates to the job, to be aware and comply with the Conditions of Employment and Instructions for Halton Hills School Crossing Guards, as provided by the Town

• A Police Vulnerable Sector Check that is acceptable to the Town of Halton Hills, successful applicants must obtain at their own expense

• Medical clearance certificate, if requested

• Access to a personal vehicle may be required

Compensation:

The pay rate for this part-time position is starting at $19.94 per hour/shift. Crossing guards work a maximum of two to three hours per day during the school year.

Application:

Qualified candidates may submit a detailed cover letter and resume in confidence to the Town.  Please quote job reference number 202434 in your application.

Apply today!

Seasonal Temporary Public Works Labourers (202435)

Under the direction of Public Works Supervisory staff, successful applicants will perform Public Works maintenance activities in a professional, productive, and efficient manner on road allowances, drainage systems, parking lots, parks, traffic control devices and other Town assets.  

Accountabilities:

• Participate in public works activities following prescribed methods for maintenance of roads, bridges, culverts, trees, ditches, storm sewer systems, sidewalks, curbs, traffic control devices, parks, and trails 

• Operate 3 and 5 tonne snowplow trucks with computerized material spreading controllers, pick-up trucks with snowplow and spreaders, and municipal tractors with attachments  

• Safely and efficiently clear snow from roads, cul-de-sacs, cemeteries, sidewalks, and parking lots completing all activities to Town standards 

• Operate other equipment, including wheeled loaders, woodchippers, single axle vehicles and tractors with attachments 

• Competently perform flag person activities in accordance with traffic safety regulations 

• Operate hand and power tools in a safe and productive manner to complete maintenance activities 

• Provide excellent customer service to staff, outside agencies and the public while always interacting in a positive manner  

• Maintaining a teamwork approach to all operations 

 Qualifications:

• A Secondary school diploma or equivalent education and experience 

• Valid Ontario class ‘D’ license with ‘Z’ endorsement and can provide a current driver’s abstract 

• Physical ability to meet the requirements of public works activities, including being able to consistently lift 20-kilograms in weight 

• Knowledge of the Town of Halton Hills Road systems, parks and facilities 

• Winter control experience is an asset 

• Good communication skills, including written, verbal and listening  

• Knowledge of the proper usage of all personal protective equipment 

• Municipal work experience and chain saw certification is an asset  

Monday to Friday, 6:30 a.m. to 3:00 p.m.; Must be prepared to work shifts, be on standby, and work overtime as required, including weekends. 

$24.96 – Seasonal Labourer classification as specified in the Collective Agreement between the Town of Halton Hills and C.U.P.E. Local 73. 

Applications are being accepted on an on-going basis and will be reviewed; candidates will be contacted for interviews based on operational needs and vacancies.  

Qualified candidates may submit a detailed cover letter and resume quoting job posting 202435 in confidence to the Town.

Apply today!

Firefighter Recruitment

Halton Hills Public Library

The Town of Halton Hills is a unique and vibrant community with over 65,000 people and two well-established Library Branches. HHPL welcomes more than 250,000 visitors annually and more than 400,000 website visitors. We empower our patrons to learn, read, create, innovate, and experience at our Library. We strive to remove barriers and to foster an atmosphere of learning, support, understanding and inclusion. We employ over 35 professionally trained Library staff, who go above and beyond to provide stellar service to our patrons and deliver high-quality programs and relevant events. If this excites you, we’d love to continue the conversation.

View HHPL's Career page

Volunteers

Volunteer opportunities are a great way to gain experience is to volunteer with us. Visit our Volunteer page for more information.