Proclamation Requests

Halton Hills provides guidelines for requesting proclamations, which are ceremonial documents issued by the Mayor to recognize public awareness campaigns, charitable events, and cultural celebrations. The process includes criteria for eligibility and submission requirements, ensuring that proclamations support activities benefiting the community.

Proclamations and Flag Raisings

Proclamations are ceremonial documents issued and signed by the Mayor on behalf of the Town of Halton Hills Council that officially recognizes public awareness campaigns, charitable fundraising campaigns, and arts and cultural celebrations of organizations that reside/operate within the Town of Halton Hills.

Proclamations are governed through the Town’s Flag Raising and Proclamations Policy. This policy defines the criteria and process for raising, displaying and half-masting of flags at all Town of Halton Hills facilities, as well as the issuance of proclamations by the Mayor on behalf of the Town of Halton Hills.

Visit the Town Flag Half-Mastings page for a list of yearly half-mastings.

Proclamation or Flag Raising Form

Proclamations

All proclamations are subject to approval by the Office of the Mayor. Proclamation requests must meet the criteria identified in the Town of Halton Hills' Flag Raising and Proclamations Policy.

Requests require the following:

• Submitted by an organization that is a recognized charity with offices located in the Town of Halton Hills or by a community group based within the Town;

• Will be issued only in respect of activities that support residents of the Town of Halton Hills or related events taking place in Town;

• Must demonstrate respect and tolerance for all Halton Hills residents;

• Must foster a sense of community;

• Support public awareness campaigns or honour special achievements of individuals, institutions, or organizations.

Will not be issued for:

• Political parties or political organizations.  (Political organizations are defined as affiliate organizations or professional advocates to political parties.  Examples can include advocacy groups, special interest groups or groups aimed at achieving clearly-defined political goals, which typically benefit the interests of their members);

• Promotion of religious beliefs or religious events.  (Cultural celebrations and heritage months are exempt as long as all other criteria are met);

• National Independence Days or Republic Days;

• Shall not be used as a vehicle to attempt to influence government policy;

• Promotion of business or commercial enterprise;

• If the intent is contrary to corporate policies or by-laws;

• If the intent is to defame the integrity of the Town of Halton Hills;

• If the event or organization has no direct interest or relationship to the Town.

An organization may request only one proclamation per year.  Applications must be received at least 4 weeks in advance and must be requested each year.  

Organizations do not have exclusive rights to the day, week or month being proclaimed.

Proclamation or Flag Raising Form

Flag Raisings

Requests require the following:

• Flags for charitable organizations and public awareness campaigns that align with the Human Rights Code;

• May be accompanied by an by an approved proclamation from the Town of Halton Hills Mayor’s office, and must be requested at the same time of the proclamation.

• Flags may be raised in recognition of visiting dignitaries at the discretion of the Mayor.

Will not be issued for:

• Political parties or political organizations;

• Religious organizations or the celebration of religious events;

• Any purpose where the intent is contrary to Town policies or by-laws;

• Any purpose where the intent is to defame the integrity of the Town;

• An event or organization that has no direct relationship, or will not benefit the Town.

Flag raising requests are subject to availability. At NO time shall more than one (1) flag be flown on any pole at a time.  

Proclamation or Flag Raising Form

2025 Proclamations

Proclamations will be compiled on this page upon receipt.